signotec GmbH

signoSign/Universal is a web application for displaying, editing and signing PDF documents and can be used flexibly from any end device. Apps and a small web application are available for simple applications. For more complex use cases, the application can be seamlessly integrated.

• Electronic signature according to ISO standard with incremental insertion of individual signatures
• Support of common PDF formats and conformities
• Platform independent web solution
• Executable on all HTML5-capable devices
• Automatic and dynamic recognition of signature positions for each document
• Fill in and save PDF forms
• Function for sharing with external users (remote signature)
• Individual certificate management for signature and encryption
• Browser and app usage support

In addition, the software offers many functions and application possibilities (more on this in the other tabs).

signoSign/Universal offers a variety of features for users and developers. Depending on usage and integration, different features may be available.

General functions

• Generation of an advanced or qualified electronic signature according to eIDAS requirements
• Support for mandatory and optional form and signature fields
• Optical highlighting of optional and mandatory fields
• Support of all common form field types and signature fields
• Certificate management on the server (not within the potentially insecure and/or unknown device)
• Automatic verification of document integrity when opening a document
• Support of mobile devices and signotec signature pads
  
  

User functions

• Easy navigation through the document
• Filling out form fields
• Add signature fields
• Sign signature fields
• Inserting handwritten notes
• Share Document (Create Sharing Case)
• Print document
• Export document
• Save document

Developer functions

• Configurable user interface: Show/hide functions
• Add signature fields programmatically
• Control signature fields programmatically: show/hide, define sequence
• Fill out form field checkboxes using a signature pad
• Automatic start of signature process, starting with any signature field
• Automatic storage, flexibly configurable
• Individual message/error messages for the user
• Split document programmatically (create/manage sharing cases)
• Information when saving: How many signature fields are available and signed, separated between mandatory and optional fields
• Certificate administration

signoSign/Universal can be used flexibly in the browser (desktop and mobile) as well as with the mobile, native apps for Apple iOS and Android. The use of the apps is optional, e.g. to benefit from the "share" or "open with" function of the app.

Browser Operation

signoSign/Universal can be operated completely in a browser, e.g. via the signotec "document pool" or by direct integration into existing web applications.
 

Requirements:

The browser must support HTML5 and JavaScript.

 

Functions:

• Open, edit and sign PDF documents directly in the browser
• Share documents with external users
• Simple document management in the signotec "document pool"
• Support for Windows Tablet PCs and Convertibles
• Use of signotec signature pads. (To use signotec signature pads in the browser, the Websocket Pad Server  is required.)

 

Mobile Apps

Native apps are available for the use of signoSign/Universal on mobile devices. The use of these apps offers some advantages and can facilitate the use of signoSign/Universal.

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Note: The use of the apps is not mandatory. The application can also be operated and used completely in a browser.

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Features of the App

• "Open with..." function
  In the app it is possible to open and edit documents that come as downloads from a website, as email attachments or e.g. from Dropbox, OneDrive, etc. without further effort. Open in signoSign/Universal" opens the document directly in the app.
• GPS data
  The GPS coordinates can be taken into account when capturing the signature. A device with GPS function is required to use this option.
• Camera support
  An image can be added to the signature, which can be captured via the integrated camera.
• Pen support
  In addition to the Apple Pencil, the iOS App also supports pens from the company "Adonit". In addition, it can be controlled whether signatures can only be captured with the pen.
  
  

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Mobile Apps

Apple iOS

The Apple iOS app can be found in iTunes under the link:

https://itunes.apple.com/de/developer/signotec-gmbh/id524332913

 

Prerequisites

Apple iPhone or iPad with iOS 9 or higher


Configuration

After installation, you can log in directly with your login data on the server provided by signotec GmbH or you can store the data of your own signoSign/Universal Server.

 

App Settings

• Site access
• Camera access
• Access data
• Pen support

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Android

You can find the Android app under the link:

http://downloads.signotec.com/signoSign_universal/Apps/signoSignUniversal_Android.apk

Prerequisites
Android 5.0 or newer


Configuration

After installation, you can log in directly with your login data on the server provided by signotec GmbH or you can store the data of your own signoSign/Universal Server.

 

App Settings

• Access data
• Pen support

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Windows Store

The Windows Store App can be found under the following links:

Windows 8

http://apps.microsoft.com/windows/app/490579c8-9ab0-4216-9759-f71758fa47bf

Windows 10

https://www.microsoft.com/store/apps/9NBLGGH1NRB

 

Prerequisites:

Windows 8.1 or newer


Configuration

After installation, you can log in directly with your login data on the server provided by signotec GmbH or you can store the data of your own signoSign/Universal Server.

 

App Settings  

• Site access
• Camera access
• Access data
• Pen support
  

 

The signotec "document pool" is an additional web application that is delivered with signoSign/Universal and can be used optionally.

The application is used for simple document management in the browser or via the mobile apps.

Documents and templates can be saved in the web application so that they can be called up from any end device at any time and changes can be made or signatures entered.

In addition, documents can easily be released for further persons via the "Share" function using a link for editing and signing ("Remote Signature").

Features

• Simple document management
• Templates for Recurring Forms
• Retrieval from any device
• Flexible use in the browser or via apps
• Document sharing via link
• Management of released documents

Due to the used web technologies and the platform independence of signoSign/Universal, the product offers not only possibilities for stationary or mobile signing, but also the sharing of documents with external signers.

Using the "Sharing Case" function of the application, documents can be forwarded to persons via a link so that the document can be opened and edited by the person.

In this way, documents can be sent from the office, for example, to customers who are not currently on-site. This completely eliminates the need to send the document in paper format or sign it on site.

We are currently working on a revision and extension of the existing interfaces and integration options in order to be able to offer even more flexibility. Please contact us for further information.

signoSign/Universal can be integrated into existing processes in different ways. The selected type depends on the requirements and the underlying technology of the existing customer system. However, most integrations follow a classic workflow that transfers the document to signoSign/Universal and returns it afterwards.

Classic Integration:   

1. Call the document in the signoSign/Universal Viewer.
2. Processing and signature of the document by the user.
3. Return or retrieval of the document by the customer system.

Note: In the case of integration, the signoSign/Universal Server is always operated by the customer or integrator himself in order to be able to fully use and control all functions.

Persistence Web Service (SOAP)

Unlike other integration variants, the Persistence Web Service (SOAP) allows you to persist and call a document.

The document is transferred to a database using the Web service and persisted there until it is deleted by the integrator. The signoSign/Universal Viewer can then be called and the document loaded from the database using a unique ID.

After processing, the document is saved again in the database and can be retrieved and deleted there via the web service.

In addition to the documents, certificates and sharing cases can also be stored in the database. This has the advantage that the customer application does not have to persist this information itself.

 

RESTless Web Service (Import)

The document import can be used if there is no direct access from signoSign/Universal to the document source.

The PDF document can therefore be transferred to signoSign/Universal at any time and opened in the viewer. There the document is edited by the user and signed and saved after editing.

If the save button was pressed, there are several scenarios:

1. A save URL was transferred to which a multipart upload takes place and thus the PDF document is transferred to a target system (e.g. the original application).
2. If no save URL has been specified, the saving is done via signoSign/Universal (e.g. the web service database).

Thus, it is possible to transfer documents from any location to signoSign/Universal, sign them there and store them in any location after processing.

 

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Persistence Layer (Java)

Die Integration von signoSign/Universal über die Persistenzschicht stellt die tiefst-mögliche Integrationsvariante dar.

Für die Nutzung der Persistenz-Schnittstelle wir jedoch vorausgesetzt, dass sich signoSign/Universal und die Kundenanwendung die gleiche Persistenz teilen.

In principle, it is irrelevant where the documents come from (file system, database). When the signoSign/Universal Viewer is called, a document ID is transferred that references the document to be fetched. The access logic can be determined by the integrator himself.

In contrast to the other types of integration, documents and resources are exchanged directly with the customer implementation in the persistence interface.

 

Note: To implement the persistence interface, programming in Java is required.

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signoSign/Universal is a Java-based server application and can be operated both under Windows and Linux. The required server performance depends strongly on the load. To use signotec signature pads, the "signotec WebSocket Pad Server" is additionally required on the client.

System environment

If you run signoSign/Universal on your own systems "on premise", there are some requirements for the system environment:

Operating system

• Windows
• Linux

Java

signoSign/Universal is developed against Servlet specification 3.0 and requires at least Java 7.

Deployment

• Servlet Container (bspw. Tomcat)
• Application Server (bspw. WildFly)

Server performance

The hardware requirements of the signoSign/Universal Server scale with the load. The load of the server strongly depends on the number of concurrent users, the complexity of the documents and the lengths of the keys used. The server is primarily used for rendering and signing. We recommend (without obligation) Intel Xeon server processors with min. 4 cores and 8 GB RAM.

Compatible signature devices

• All signotec signature pads are supported. (WebSocket Pad Server required)
• Input via Windows Tablet-PCs and Convertibles is supported
• All common smartphones and tablets (Apple iOS and Android) are supported.

Scope of Delivery

• Web application "signoSign/Universal"
• Web application "Document Pool"
• License information
• Installation manual
• User manual
• Technical Documentation

The delivery is exclusively digital. We do not ship CDs or license certificates.

In principle, signoSign/Universal must be licensed differently depending on the integration and usage scenario. However, before you purchase the licenses, you can test and integrate signoSign/Universal without obligation.

Our sales team will be happy to assist you at any time.

You can also find a live demo of the signoSign/Universal PDF Viewer directly on our website. You can either open an example form or upload your own PDF.