signotec GmbH

signoSign/2 offers an unsurpassed and constantly growing variety of functions to process and sign your documents digitally and automatically. This makes it possible to process each type of document ("document type") in an individual way, position signatures dynamically, save them automatically and send them by e-mail.

• Electronic signature according to ISO standard with incremental insertion of individual signatures
• Support of common PDF formats and conformities
• Support of common Windows systems (PCs, laptops, tablet PCs, Windows servers)
• Executable under Windows Remote Desktop (RDP) and Citrix (Citrix Ready certified)
• Automatic and dynamic recognition of signature positions for each document
• Configuration of any number of document types
• Fill in and save PDF forms
• Definition of placeholders (variables)
• Confirmation and display texts during the signature process on the pad
• Automatic saving with individual file name (e.g. placeholder, date, etc.)
• Automatic dispatch of the signed document by e-mail
• Attaching further documents or images via webcam or scanner (e.g. ID card)
• User interface customization and protection
• "Secure Mode" for secure real-time display of the signature on the monitor
• Highest security through encryption and signature directly in the signature pad

In addition, the software offers dozens of additional functions for editing the document as well as automated indexing and further processing.

The signoSign/2 settings are divided into "Configuration" and "Document types". In the general configuration, you can define settings for the software, such as language, printer, signature devices, certificates, etc. In addition, you can customize the user interface according to your needs and, for example, hide unneeded functions. The document types contain all relevant configurations and rules on how the software processes your documents.

General Settings

Language - Choose from a growing number of different languages. Login - Lock the configuration with a username and password. Printer - Store your printers to give your customers a signed copy. E-Mail - Choose between e-mailing via MAPI or SMTP. Signature Settings - Configure the appearance of the signatures: pen color, print history, timestamp, and certificates. Certificates - Store your own certificates for biometric signature and encryption. Security - Benefit from many security features, such as: unique RSA encryption, signature in the pad and the "Secure Mode". Secure Mode - No usable data for the real-time display of the signature is transmitted to the computer.

Interactive mode - Configure the line width and color of the pen for the interactive mode of your signotec Delta. Signature Devices - Configure your signature devices, buttons, and device-specific settings. Scanner / Webcam - Set preferences for your workstation scanner or webcam to attach content to the open document. Caching - Configure the connection to your signoStorage server. User Interface - Customize the user-interface to suit your needs and show only relevant controls. Main Index File - Set a primary indexing for your documents. Content Signing - This proprietary signotec method allows you to securely sign the LCD content directly in the pad. Plug-Ins - Manage signoSign / 2 extensions.

 

Document Types

The configuration of document types is the "heart" of the software. Here you can define document-dependent settings. You can therefore create an individual configuration for each of your document types. The configuration includes for example, the position of the signatures, an (optional) e-mail message, saving location and file names. In addition, documents can be automatically split or additional content inserted and placeholders can be extracted when opening.

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Signatures - Define individual and conditional signatures for each document. Processing - Configure what should happen after opening and signing the document. Split - Documents can logically be split into several when opened. Variables - Read content and barcodes from your documents to reuse the information as variables in many places (such as filenames, emails, on-pad displays, and more). E-Mail Template - Provide a custom template for sending an automatic or manual e-mail message.

Dual pad operation - Use two signature pads at the same time and define different displays. A pad for you and one for your customer. Pad Display - Create your own confirmation texts and notifications for the signature process on the signature pad. Archiving - Configure an individual location for the signed documents or forward it to another application. Insert content - Automatically or manually add more content to the open document. signoStorage - Configure up to 10 index criteria for caching in signoStorage.

 

The software signoSign/2 can be extended with some plug-ins and additional tools in order to adapt flexibly to your business processes. The individual extensions and further information can be found in the following sections.

Signature Capture

Flexible extensions to capture signatures through additional ways.

Mobile Capture Plug-In

The Mobile Capture Plug-In extends signoSign/2 by the possibility to capture the signature via a mobile device (Apple iOS or Android).

The mobile device is connected to the PC/laptop via WLAN or mobile hotspot so that both devices are in the same network.

To use the mobile device for signature capture, the plug-in must be configured as a signature device in the software. The corresponding "signoCapture" app is simply opened on the mobile device for signature capture. The signature is transmitted live to the software and entered in the document after confirmation.

At the first signature, the two devices are coupled via a pairing code. This process is unique, so that signatures can then be entered quickly and easily.

 

Smartcard Signing Plug-In

The signotec Smartcard Signing Plug-In enables the capture of qualified signatures via a signature card, e.g. from D-Trust.

The only requirement is that the signature card and the contained certificates are available via Windows. A possibly necessary middleware of the card manufacturer is not included.

 

IP-List-Capture Plug-In

The signotec IP List Capture Plug-In enables the connection of any number of signature pads to signoSign/2 via Ethernet.

The signature pad to be used can be flexibly selected via a list of available devices before signature capture.

This means that no device needs to be explicitly stored.

 

Comfort and Workflow

Integration into existing processes through targeted / automatic retrieval and asynchronous archiving.

signotec signoFileGrabber

The signotec signoFileGrabber is a tool for folder monitoring.

All PDF documents which end up in a defined input directory are opened automatically and immediately with signoSign/2.

The tool enables integration in environments where PDF files are to be generated externally and automatically processed without using the PDF printer.

 

signotec PDF-Bridge

The signotec PDF-Bridge is a simple software solution that allows you to monitor a folder with PDF documents.

The PDF-Bridge's tabular representation of the folder content enables the user to select one or more documents and to assign them to the
to the next process step. For further processing, the file can either be copied to another directory or started with a specific application (e.g. signoSign/2). A cancellation function is also available for erroneous or incorrect files.

The display of the table columns is freely configurable and results either from the information taken from the file name or from associated XML files.

By using the signotec PDF-Bridge, for example, the following workflow can be mapped very easily:

In a central department of a company, PDF documents, delivery notes etc. are created in an ERP system (e.g. SAP) for later signing and made available in a file folder. If the ordered goods are picked up at a decentralized location by a forwarding agent, the company employee can use the signotec PDF-Bridge to simply select the delivery note created on the basis of certain characteristics, such as delivery note or transport number, and start the signature process.

 

signotec signoStorage

signotec signoStorage is a server-based system for group-based intermediate storage of PDF documents.

If a PDF file is not finally processed, it can be cached in signoStorage and recalled at a later point in time.

The users of the system can be flexibly divided into groups so that unfinished documents can also be accessed and completed from other workstations and by other users.

 

 

signotec Archive Service

The signotec archive service is a Windows system service for the automatic transfer of PDF and index files.

The PDF and index files created locally on a notebook or PC are automatically copied via the service to a network share or another directory.

If the target cannot be reached (e.g. during a field service assignment), the data is retained. As soon as the destination is reachable again, the data is automatically copied or moved.

A large number of setting options allow optimal adaptation to the process.

 

Security

Maximize the security of processes and signatures.

eIDAS Pad Signature Seal

The signotec signature pads have always been characterized by a high degree of security.

With the "eIDAS Pad Signature Seal", signotec can once again offer a worldwide unique solution on the market. With an individual certificate in the pad, the pad signature seal offers an advanced company seal at the highest security level. This certificate in the pad is issued by a root certificate, which is classified as trustworthy by Adobe Acrobat Reader.

This means that signatures generated with this certificate are easily classified as "trustworthy" in Adobe Reader. Instead of the yellow warning you get the green tick.

 

Development and Integration

Integration into existing processes through flexible archiving.

Archive Plug-In Interface

The signotec signoSign/2 archive plug-in interface enables integrators to develop their own plug-in for archiving.

The plug-in can be stored as an archive service in the archiving settings of the document type.

In this way, documents can be further processed according to any criteria, because the code used in the archive plug-in is completely subject to the respective integrator.

For example, it is possible to upload documents to your own web service.

 

signoSign/2 offers many options for capturing a signature, which can be used flexibly and even combined. The signotec signature pads were developed with years of experience and the highest demands on security, ergonomics and longevity. Of course, all signotec devices can also be used with the signoSign/2 software. The different signature pads offer different functions and possibilities. In addition to the signature pads, there are also other options for capturing signatures and signing documents.

Signature Pads

	signotec Sigma and Zeta The signature pad "signotec Sigma" is the smallest device of the signotec family. With a 4" large, monochrome LCD it is very compact and especially designed for mobile use. Individual texts and metadata can be shown on the display during the signature process.
	signotec Gamma & Omega The signature pads "signotec Gamma" and "signotec Omega" offer a 5" large color LCD and a modern design. In addition to a self-configurable slideshow that can be displayed in standby mode, you can also display document excerpts and meta information during the signature process on the device.
	signotec Delta The signature pad "signotec Delta" has a 10.1" colour LCD and can therefore display A4 documents in their original width. The document can be scrolled very comfortably with the pen on the device. The interactive mode of signoSign/2 enables not only signature capture but also the insertion of handwritten notes.

Other Capture Devices 

	Windows Tablet PCs and Convertibles On a Windows Tablet PC or Convertible with pen input, you can sign the document directly from the device's sensor, eliminating the need for an external signature pad. A Tablet-PC license is required to use the software.
	Mobile Devices If you want to capture a smartphone or tablet for signature, you can use the "Mobile Capture Plug-In". With this extension you can capture a signature from your Apple iOS or Android device.
	Smartcard If you have a signature card, you can also use the "Smartcard Signing Plug-In" in signoSign/2 to sign it.

As a "Made in Germany" provider of solutions in the field of handwritten electronic signatures, security is very important to us. With our established products, you can expect not only an economically and ecologically sensible solution that promises you high cost savings, but also a legally compliant signature that you can use as meaningful evidence in court.

Note: With signoSign/2 you create an "advanced electronic signature" according to the Signature Act or eIDAS regulation.

Connection encryption

In principle, the connection between the computer and the signature pad is encrypted at all times. The signotec procedure is unique and incomparable, since various procedures such as RSA and AES are used for encryption and key exchange. It is therefore not possible to intercept or manipulate the USB connection. So you can be sure that the highly sensitive data of the biometric signature is protected at all times.     

Biometrical Data

During the signature process, extensive biometric data of the signer is recorded, such as pressure strength, time history, angle, writing speed, adding/removing points, etc. This data is encrypted and stored in the document using a unique RSA method. In case of dispute, this data can be used for a very accurate and meaningful signature comparison in court - equivalent to the original signature on paper.

The "Secure Mode" developed in-house prevents usable data from being transmitted to the monitor for real-time display.

Electronic Signature

The captured signature is not only stored as an image in the document, but also as an electronic signature. The document content (HASH) and the signature are unchangeably linked and protected against changes. Subsequent manipulations are reliably detected and existing signatures are marked as invalid. A verification of the document does not require any signotec software, but can also be carried out e.g. in Adobe Reader. Document integrity is guaranteed at all times.

Did you know?

With our unique and patented security procedures, you can sign your document directly in the pad so that manipulation by third parties (within the potentially insecure Windows environment) can be ruled out.

signoSign/2 is a Windows application. All common Windows Dekstop tablet and server versions are supported, regardless of whether stand-alone systems or terminal servers are used. The software can also be used via Windows Terminal Server (RDP) and Citrix (Citrix Ready certified). The signature can be captured via all signotec signature pads, Apple iPhone, iPad and Windows Tablet PCs.

System environment

• Stand-Alone PCs and Notebooks
• Windows Tablet PCs and Convertibles (Tablet PC licence)
• Microsoft .NET Framework 4.0(+)

Operating Systems

• Windows 7 (or later)
• Windows Server 2012 (or later)
• Terminal server (Citrix ICA, RDP/RDS)
• Native 32- and 64-bit versions

Installation

• "Silent" or "Unattended" installation
• MSI setup with editable properties can be extrapolated from .EXE
• Simple "cloning" of the master configuration

Compatible signature devices

• All signotec signature pads are supported.
• Input via Windows Tablet-PC is supported (Tablet PC license).
• Input via mobile devices (Apple iOS and Android) supported (plug-in required) (Beta)
• The signature via smartcards is supported (plug-in required) (Beta)

Scope of delivery

• signoSign/2
• License file
• Installation description
• User manual

Please note that signoSign/2 is not free of charge. Software for the electronic and legally compliant signature of PDF documents is generally subject to licensing. However, you can test the software free of charge and without obligation before purchasing it. You can obtain the latest version via the download form. After the 30-day trial period has expired, you must license the software. We will be happy to make you an individual offer.

The software signoSign/2 can also be programmatically integrated into existing processes. The software integrator has various ways of doing this. The return of the signed file is also possible in different ways.

Calling up

• PDF file via command line
  A PDF file can easily be started with signoSign/2 via command line call. The file is then processed according to the settings of the respective document type.

• SML file via command line
  In addition to PDF files, the software also supports so-called "SML" files. An SML file contains an XML structure that refers to a PDF file that is opened. In addition, information is passed which loads a certain document type and passes fixed (external) variables for use. Like a PDF file, an SML file can be transferred via command line.

• Call via URL
  In addition to the classic command line call, signoSign/2 can also be called via the URL schema "signoSign2:". The start can also be triggered from a web application. The file to be opened can be transmitted as web or file URL parameter.

• ZIP archive via command line or URL
  To open multiple files at the same time and optionally specify document type settings, signoSign/2 can also be provided with a ZIP archive. The archive can contain any number of PDF files and XML files of the same name. The call is possible via command line or URL.
  
  

Filing

In addition to storage in the file system, the following options are also available for archiving:

• Call of an application and optional transfer of the (signed) archive file
• Multipart upload to a URL that can be defined for each document type
• Archive Plug-In Interface for the development of a completely own archive (see tab "Extensions")